guidelines

1. Eligibility Criteria:

a. Duration: Your short film should fall within the specified duration range. For example, the minimum duration should be 3 minutes, and the maximum should be 40 minutes.

b. Language: Films can be submitted in any language, but if the film is not in the event’s primary language, please provide subtitles in the event’s primary language (french and arabic ).

d. Geographic Restrictions: The event is open to international submissions. Filmmakers from any country can participate.

e. Originality: By submitting your film, you affirm that it is an original creation, and you hold all necessary rights to the content.

f. Previously Screened Films: Both previously screened and unpublished films are welcome for submission.

g. Age Restrictions: There are no age restrictions for filmmakers; participants of all ages are encouraged to submit their work.

h. Technical Requirements: Ensure that your film meets the event’s technical requirements, including resolution, aspect ratio, and file format.

i. Number of Submissions: You may submit multiple entries, but please review any restrictions on the maximum number of submissions.

By adhering to these eligibility criteria, you ensure that your short film meets the basic requirements for submission to our event. Please review all guidelines carefully before submitting your work to maximize the chance of your film being selected and showcased during the event. We look forward to receiving your creative and compelling entries!

2. Submission Format:

a. Online Submission: To participate in the event, you can submit your short film through an online platform like YouTube, Vimeo, or any other video-sharing platform. Make sure the video link is accessible and remains active until the event concludes.

b. Downloadable Files: Alternatively, you may submit your film as a downloadable file (MP4, MOV, etc.) through a file-sharing service or using the event’s submission portal.

c. Physical Media (Optional): If online submission is not feasible, the event may accept physical media submissions, such as DVDs or Blu-ray discs. Please ensure that the media is labeled clearly with the film’s title and your contact information.

d. Submission Instructions: Follow the step-by-step instructions provided on the event’s official website or submission portal. Fill out any required forms and include all necessary details, such as the film’s title, director’s name, production date, and a brief synopsis.

e. Contact Information: Provide accurate contact information, including your name, email address, and phone number, to ensure effective communication regarding your submission.

f. Permission and Copyright: By submitting your film, you confirm that you own the rights to the content or have obtained all necessary permissions for any copyrighted material used in the film.

g. Language and Subtitles: If your film is not in the event’s primary language, ensure that it includes subtitles in the event’s primary language. This will make it accessible to a wider audience.

h. Deadline: Submit your short film before the specified deadline. Late submissions may not be considered, so make sure to plan accordingly.

i. Confirmation: After submitting your film, you should receive a confirmation email or notification acknowledging receipt. If you don’t receive any confirmation, consider reaching out to the event organizers to ensure your submission was successful.

j. Withdrawal: If you wish to withdraw your submission, contact the event organizers before the submission deadline.

k. Technical Support: If you encounter any technical difficulties during the submission process, don’t hesitate to reach out to the event’s technical support team for assistance.

l. Rights and Usage: By submitting your film, you grant the event organizers the right to use excerpts or images from your film for promotional purposes related to the event.

By following these submission format guidelines, you can ensure that your short film is successfully entered into the event and considered for screening. Take the time to prepare your submission carefully, and we look forward to reviewing your creative work!

3. Deadline:

a. Submission Deadline: The deadline for submitting your short film to the event is 15 september . Ensure that your film is submitted before this deadline to be considered for the event.

b. Time Zone : The deadline time zone is GMT. Please consider the time difference if you are submitting from a different region.

c. Early Submissions: Early submissions are encouraged and appreciated. Submitting your film well before the deadline allows the event organizers ample time to review and process your entry.

d. Late Submissions: Late submissions may not be accepted, as they can disrupt the selection process and event planning. Avoid waiting until the last minute to submit your film.

e. Extension Requests: The event organizers are unable to grant individual deadline extensions. Please plan ahead and adhere to the specified deadline.

f. Notification of Results: After the selection process is complete, all participants will be notified of the results by [october 2023]. Please keep an eye on your email for updates.

g. Final Event Schedule: The event’s final schedule, including the date and time of short film screenings, will be released on october 2023. Make sure to check the event’s official website or social media channels for updates.

h. Timeframe for Public Screenings: If your short film is selected for public screening, it will be showcased during the event on the dates specified in the schedule.

i. Response to Selection: If your short film is selected, a confirmation response will be required within [72 hours] to secure your spot in the event’s screening schedule.

By adhering to the deadline guidelines, you ensure that your short film is considered for the event’s selection process and increase the likelihood of being part of the event’s public screening. We look forward to receiving your submissions and celebrating your creative work during the event!

5. Copyright and Permissions:

a. Original Work: By submitting your short film to the event, you affirm that the film is an original creation, and you hold all necessary rights to the content, including any screenplay, music, images, and other elements used in the film.

b. Third-Party Content: If your film includes any third-party content, such as music, visuals, or trademarks, ensure that you have obtained the appropriate licenses, permissions, or releases to use that content in your film.

c. Public Domain Content: If your film includes any content from the public domain, please provide proper attribution for such material in the credits.

d. Liability: As the submitter, you are solely responsible for any legal issues that may arise concerning copyright infringement or intellectual property violations in your film. The event organizers will not be held liable for any such matters.

e. Indemnity: You agree to indemnify and hold the event organizers harmless from any claims, damages, liabilities, or expenses arising from the screening or promotion of your short film.

f. Non-Exclusive License: By submitting your film, you grant the event organizers a non-exclusive license to screen your film during the event and use excerpts or images from your film for promotional purposes related to the event.

g. Retaining Rights: You retain all the rights to your film. The event organizers will not use your film for any other purposes without obtaining your explicit consent.

h. Disqualification: If it comes to the event organizers’ attention that your film violates any copyright laws or contains unauthorized content, your film may be disqualified from the event .

i. Verification of Rights: The event organizers may request proof of rights and permissions for any copyrighted material used in your film. Please be prepared to provide such verification if requested.

By acknowledging and adhering to the copyright and permissions guidelines, you ensure that your film does not infringe on anyone’s intellectual property rights and that you have obtained all necessary permissions for any third-party content used in your film. Respecting copyright laws and intellectual property is essential in the filmmaking community, and we appreciate your commitment to maintaining the integrity of the art form.

6. Submission Instructions :

a. Online Submission :

• Prepare your short film in the required format (MP4, MOV, etc.) with the specified resolution and aspect ratio .
• Upload your film to a video-sharing platform like YouTube or Vimeo, ensuring it is set to « unlisted » or « public » (based on event guidelines).
• Complete the submission form on the event’s official website or submission portal, providing all required details accurately.
• Include the link to your film on the video-sharing platform in the designated field of the submission form.
• Double-check that the link is active and accessible to the event organizers.

b. Downloadable Files :

• Prepare your short film in the required format (MP4, MOV, etc.) with the specified resolution and aspect ratio.
• Use a file-sharing service like Dropbox or Google Drive to upload your film.
• Complete the submission form on the event’s official website or submission portal, providing all necessary information accurately.
• Include the download link to your film in the designated field of the submission form.
• Ensure that the download link remains active until the event concludes.

c. Physical Media (if applicable) :

• Burn your short film onto a DVD or Blu-ray disc with the film’s title clearly labeled.
• Print the completed submission form from the event’s official website.
• Place the DVD or Blu-ray disc and the submission form in a protective case or envelope.
• Mail the submission package to the address provided on the event’s official website. Make sure to consider postal delivery times to meet the submission deadline.

d. Confirmation:

• After submitting your short film, you should receive a confirmation email or notification acknowledging the successful submission. If you do not receive any confirmation, consider reaching out to the event organizers to ensure your submission was received.

e. Technical Support :

• If you encounter any technical difficulties during the submission process, please contact the event’s technical support team promptly. They will assist you in resolving any issues.

f. Compliance :

• Ensure that your submission complies with all eligibility criteria and guidelines specified by the event. Failure to meet any of the requirements may result in disqualification.

By following these submission instructions, you can successfully submit your short film to the event and increase the likelihood of it being considered for screening. We appreciate your attention to detail and commitment to sharing your creative work with the audience at our event. Best of luck!

7. Multiple Submissions:

a. Number of Submissions : Filmmakers are allowed to submit multiple short films to the event. There is no limit to the number of entries you can submit, as long as each film meets the event’s eligibility criteria.

b. Separate Entry for Each Film : Each short film requires a separate submission form and, if applicable, a separate submission fee. Please ensure that you complete a unique submission form for each film you wish to enter.

c. Individual Consideration : Each film will be reviewed and evaluated individually based on its own merits, regardless of whether the same filmmaker has submitted multiple entries.

d. Diverse Entries : The event organizers welcome diverse submissions from filmmakers, and multiple entries from the same filmmaker are encouraged if the films are distinct and meet the event’s guidelines.

e. Submission Deadline for Each Film : Each film must be submitted before the specified submission deadline. Late submissions may not be considered, even if the filmmaker has already submitted other films on time.

f. Quality over Quantity : While multiple submissions are allowed, it’s essential to prioritize the quality of your films. Focus on submitting your best work to enhance your chances of being selected for the event.

g. Variety of Themes and Genres : If you are submitting multiple films, consider showcasing a variety of themes and genres to add diversity to the event’s lineup.

h. Confirmation for Each Film : After submitting each film, you should receive a confirmation email or notification for each entry. If you do not receive any confirmation, consider reaching out to the event organizers to ensure all your submissions were received.

i. Withdrawal of Submissions : If you wish to withdraw any of your film submissions, please contact the event organizers before the submission deadline.

By keeping these guidelines in mind while submitting multiple short films, you can contribute to the event’s diverse and engaging program. We look forward to seeing the range of creativity you bring to our event through your submissions!

8. Language and Subtitles:

a. Language Requirements: The event accepts short films in any language. You are free to submit your film in the language of your choice.

b. Subtitles (if applicable): If your film is not in the event’s primary language, it is highly encouraged to include subtitles in the event’s primary language to make your film accessible to a broader audience.

c. Subtitle Format: If you choose to include subtitles, ensure that they are clear, accurately translated, and properly timed. Preferred subtitle formats include SRT, VTT, or embedded subtitles in the video file.

d. Language Identification: During the submission process, please indicate the language(s) used in your film and whether it includes subtitles in the event’s primary language.

e. Translations: If you provide subtitles in the event’s primary language, double-check for accuracy and coherence to enhance viewers’ understanding of your film’s content.

f. Burned-in Subtitles: For films with hardcoded subtitles, ensure they are legible and do not obstruct essential visual elements or dialogue.

g. English Subtitles for Non-English Films: If your film is in a language other than English, including English subtitles is highly recommended, as it can broaden your film’s appeal to an English-speaking audience.

h. Proofreading: Prior to submission, review your subtitles for any grammar or spelling errors to present your film in the best possible light.

i. Language Impact on Selection: Please note that the language of your film will not impact its selection chances. The event welcomes diverse languages and values storytelling from various cultures.

By adhering to the language and subtitle guidelines, you ensure that your film is inclusive and accessible to a broader audience. The use of subtitles can significantly enhance the viewing experience and enable the event’s audience to engage with your film effectively, regardless of the language used. We appreciate your efforts to make your work available to a diverse global audience.

9. Selection Process:

a. Judging Panel: The event will have a panel of qualified judges from the film industry who will review and evaluate all submitted short films.

b. Evaluation Criteria: Films will be judged based on various criteria, including but not limited to storytelling, creativity, technical execution, acting , and overall impact.

c. Fair and Impartial: The judging process will be fair and impartial, and all films will be evaluated solely based on their merits.

d. Anonymous Judging (if applicable): To ensure unbiased evaluation, the judging panel may review films anonymously, without knowledge of the filmmakers’ identities.

e. Pre-Selection Screening: Submitted films will undergo a pre-selection screening process to determine eligibility and adherence to the event’s guidelines.

f. Notification of Selection: All filmmakers will be notified via email about the selection results

g. Public Screening: If your film is selected for public screening during the event, you will receive further details regarding the screening schedule and arrangements.

h. Non-Selected Films: If your film is not selected for the event, it does not necessarily reflect on the quality of your work. The judging process is highly competitive, and only a limited number of films can be included in the event’s program.

i. Feedback (if provided): While feedback on individual entries may not be possible due to the high volume of submissions, the event organizers may offer general feedback or insights on the selection process after the event concludes.

j. Decision Finalization: The decisions made by the judging panel are final, and there is no appeal process for films that are not selected.

k. Disqualification: Films may be disqualified if they violate the event’s eligibility criteria, contain inappropriate or offensive content, or infringe upon any copyright or intellectual property rights.

l. Publicity for Selected Films: If your film is selected, the event organizers may request additional materials (e.g., stills, trailers, director’s statements) for promotional purposes related to the event.

By understanding the selection process, you can approach the event with realistic expectations and confidence in the fairness of the judging process. We value your participation and creativity and look forward to celebrating the selected films during the event.

10. Notification:

a. Notification Date: Filmmakers will be notified of the selection results on or before . Please ensure to check your email inbox, including spam or junk folders, as the notification email might end up there.

b. Email Communication: The event organizers will use the email address provided during the submission process to communicate the selection results. Make sure the email address is accurate and regularly checked.

c. Selected Films: Filmmakers whose short films have been selected for the event will receive an acceptance notification. This notification will include further details regarding the screening schedule, event logistics, and any additional requirements.

d. Non-Selected Films: If your short film is not selected for the event, you will receive a non-selection notification. While the decision may be disappointing, please remember that the judging process is highly competitive, and the event can only accommodate a limited number of films.

e. Response Deadline: If your film is selected, you may be required to confirm your acceptance within a specified timeframe. This confirmation is essential to secure your spot in the event’s screening program.

f. Confirmation of Receipt: If you do not receive any notification by the specified date, or if you are unsure about the status of your submission, consider reaching out to the event organizers to verify whether your film was received and reviewed.

g. Non-Response : Failure to respond to the acceptance notification within the given timeframe may result in your film being replaced by an alternate selection.

h. Public Announcement : The official event lineup, including the list of selected films, may be publicly announced on the event’s website, social media, and other promotional channels.

i. Privacy: The event organizers will respect your privacy and will not disclose any sensitive personal information in the public announcements.

j. Feedback: While individual feedback on non-selected films may not be possible due to the volume of submissions, the event organizers may offer general feedback or insights on the selection process if available.

k. Promotion and Recognition: Selected filmmakers will receive recognition for their work during the event and may have the opportunity to participate in post-screening discussions or Q&A sessions.

By being attentive to the notification process, you can stay informed about the status of your submission and make necessary arrangements if your film is selected for the event. We value your participation and contribution to our event, and we are excited to celebrate the creativity and talent showcased through the selected films.

11. Public Screening and Promotion:

a. Public Screening : If your short film is selected for public screening during the event, it will be showcased to the event’s audience on the specified screening date and time.

b. Event Program: The event program, including the screening schedule and details about each selected film, will be made available on the event’s official website and promotional materials.

c. Filmmaker Recognition : As a selected filmmaker, you and your film will be recognized and credited during the event. Your name, the film’s title, and your role (e.g., director, producer) may be included in event materials and announcements.

d. Post-Screening Discussions : Depending on the event format, selected filmmakers may have the opportunity to participate in post-screening discussions, Q&A sessions, or panel discussions to interact with the audience and share insights about their creative process.

e. Promotion : The event organizers may promote the selected films through various channels, such as social media, press releases, and media partnerships. This promotion aims to increase the visibility of your work and attract a broader audience.

f. Publicity Materials : The event organizers may request additional materials from selected filmmakers, such as stills, trailers, or director’s statements, to support promotional activities.

g. Media Coverage : The event may attract media coverage, and selected films may be featured in news articles or interviews. This exposure can provide valuable publicity for you and your film.

h. Networking Opportunities : The event provides an excellent platform for networking with other filmmakers, industry professionals, and potential collaborators. Take advantage of the event to connect with like-minded creatives.

i. Archival Purposes : With your consent, selected films may be archived for future reference and promotional purposes related to the event’s legacy.

j. Online Platforms : Depending on the event’s arrangements, selected films may be accessible through online platforms during or after the event to reach a broader virtual audience.

k. Event Awards : If the event includes awards or recognition categories, selected films may be eligible for consideration. Award winners will be announced during the event or through subsequent communications.

l. Filmmaker Participation : While attendance at the event is not mandatory, your presence during the screening can add a personal touch and allow you to engage with the audience and fellow filmmakers.

By participating in the public screening and promotional activities, you can maximize the exposure of your work and make valuable connections within the film community. We are excited to showcase your film during the event and share your creative vision with our audience. Congratulations on being selected, and we look forward to a successful and inspiring event!

12. Technical Requirements :

a. Video Format: Ensure that your short film is submitted in the specified video format (e.g., MP4, MOV) as mentioned in the event guidelines.

b. Resolution: Your film should be presented in the resolution indicated by the event organizers. Common resolutions include 1080p (1920×1080) or 720p (1280×720).

c. Aspect Ratio: Use the specified aspect ratio (e.g., 16:9) to maintain the correct dimensions of your film during screening.

d. Audio Quality: Pay attention to the audio quality of your film. Clear and balanced sound enhances the viewing experience.

e. Subtitle Format: If you include subtitles in your film, ensure they are in the correct format (e.g., SRT, VTT) and synchronized accurately with the dialogue.

f. File Size: If submitting a downloadable file, be mindful of the file size, as large files may be challenging to handle. Compress your film without compromising its quality, if necessary.

g. File Naming: Use a clear and descriptive filename for your film, including the film’s title and your name, to avoid any confusion during the submission process.

h. File Integrity: Double-check that the submitted video file is not corrupted and plays seamlessly without any glitches.

i. Test Screening: Before submitting your film, conduct a test screening to ensure that it meets the technical requirements and plays smoothly.

j. Backup Copy: Always keep a backup copy of your film in case of any unforeseen technical issues or data loss during the submission process.

k. Digital Watermarks: Avoid adding any digital watermarks, logos, or timecodes that may interfere with the viewing experience.

l. Adherence to Guidelines: Confirm that your film adheres to all technical requirements specified by the event organizers. Failure to meet these requirements may result in disqualification.

By adhering to the technical requirements, you ensure that your film is presented in the best possible quality during the event’s screening. Paying attention to technical details enhances the audience’s enjoyment of your work and reflects your professionalism as a filmmaker. We appreciate your dedication to presenting your film in its best form and look forward to a seamless screening experience during the event.

13. Accompanying Information :

a. Film Synopsis : Provide a brief and engaging synopsis of your short film. The synopsis should succinctly convey the central theme, storyline, and key elements of your film. Aim for clarity and intrigue to captivate the audience’s interest.

b. Director’s Statement (Optional) : If you wish to share additional insights about your film’s creative process, vision, or inspiration, you can include a director’s statement. This personal touch can add depth to the audience’s understanding of your work.

c. Cast and Crew Details : If applicable, provide a list of the main cast and key crew members involved in the production of your short film. Include their names, roles, and contributions to the project.

d. Production Date : Specify the year your film was produced to ensure it meets the event’s eligibility criteria.

e. Genre and Themes : Highlight the genre(s) and overarching themes explored in your film. This information helps the event organizers and the audience understand the context and focus of your work.

f. Content Warnings (if applicable) : If your film contains content that may be sensitive or trigger certain audiences, such as violence, strong language, or mature themes, consider including appropriate content warnings to provide viewers with an informed choice.

g. Language(s) Used : Mention the language(s) spoken in your film, especially if it is not in the event’s primary language. If you have included subtitles, indicate the languages for which they are provided.

h. Running Time : Clearly state the exact duration of your short film to help with scheduling and programming considerations.

i. Promotional Materials : If you have promotional materials such as film posters or press kits, you may include links to these resources for the event organizers’ reference.

j. Contact Information: Double-check that your contact information, including your email address, is accurate in case the event organizers need to reach out to you for any reason.

k. Copyright Information : Include any copyright or ownership details relevant to your film, especially if it is a collaborative work.

By providing comprehensive accompanying information, you enrich the audience’s experience and help the event organizers effectively promote and present your short film. These details add context and context is vital in connecting the audience with your creative vision. We appreciate your efforts to share these essential insights and look forward to showcasing your film during our event.

14. Audience Engagement and Interaction :

a. Q&A Sessions (if applicable): If your short film is selected for public screening, you may have the opportunity to participate in a post-screening Q&A session. Engage with the audience by answering their questions and sharing insights about your creative process.

b. Social Media Interaction: Utilize social media platforms to connect with the event’s audience. Share updates, behind-the-scenes content, and information about your film to generate excitement and encourage attendance.

c. Event Hashtags: Follow and use event-specific hashtags on social media to stay connected with other filmmakers, attendees, and industry professionals participating in the event.

d. Networking Opportunities: Take advantage of networking events, workshops, and gatherings organized during the event to interact with fellow filmmakers, potential collaborators, and industry representatives.

e. Engaging with Reviews and Feedback: Be open to receiving feedback from the audience and reviewers. Constructive criticism can offer valuable insights and help you grow as a filmmaker.

f. Live Events (if applicable): If the event includes live screenings or in-person events, actively engage with the audience during or after your film’s presentation. Your presence can create a memorable experience for the audience.

g. Online Discussions: Participate in online discussions and forums related to the event, film industry, or your film’s genre. Engaging in discussions can expand your reach and foster meaningful connections.

h. Promote Audience Attendance: Encourage friends, family, and supporters to attend the event and watch your film on the big screen or through online platforms.

i. Collaborate with Other Filmmakers: Consider collaborating with other filmmakers participating in the event. Collaborative projects can lead to new opportunities and creative partnerships.

j. Thank the Audience: After your film is screened, take a moment to express gratitude to the audience for their support and appreciation.

k. Capture the Event Experience: If possible, document your experience during the event through photos or videos. Share highlights of the event on social media to celebrate your film’s participation.

l. Post-Event Engagement: After the event, maintain communication with fellow filmmakers and the audience. Stay connected with your newfound network and continue building relationships within the film community.

By actively engaging with the audience and fellow participants, you create a more immersive experience for viewers and open doors to new opportunities. Embrace the event as a platform to showcase your work and connect with like-minded individuals who share your passion for filmmaking. Your participation and enthusiasm contribute to the overall success and vibrancy of the event.